Less clicking.
More caring.
Documentation, scheduling, and billing in one place for Day Supports, Residential Services, and Targeted Case Management. Built in Kansas by people who run Kansas IDD agencies.
From Kansas,
for Kansas.
Our founders own two Kansas HCBS/IDD agencies. Both run on Lumavent.
Built by people who work with KanCare, KDADS waiver definitions, and K.A.R. 30-63 every day.
Day Supports, Residential Services, and Targeted Case Management.
Why Lumavent
Every extra click is time away from the people you support.
In a lot of agencies, notes live in one place, claims live in another, and one person on staff knows how they're supposed to line up. When billed claims and supporting documentation don't match, those discrepancies can surface in MCO claims audits or MCO Special Investigations Unit reviews.
Meanwhile credentials and review dates get tracked in spreadsheets, and missing documentation tends to turn up right before a KDADS survey.
Lumavent brings documentation and billing into one connected record. Staff document during the shift, and claims are assembled from services already documented.
"Every hour a DSP spends fighting paperwork is an hour not spent with the person they support."Chris Lemon, co-founder and CFO
See it running
The real product, a minute at a time.
Short walkthroughs recorded in Lumavent with demo data. No slides, no mockups, and no real personal information.
What Lumavent does
Everything in one connected record.
Documentation, scheduling, and billing, plus the compliance work that sits between them.
Documentation
Shift notes and PCSP-linked service documentation for Residential and Day Supports, written during the shift on a phone. Guided shift notes ask one question at a time and save each answer as staff go.
Billing
Claims are assembled from services already documented, and billed units trace back to the notes behind them.
Units and authorizations
Units authorized, used, and remaining on one screen. Code and tier come from the active authorization; the rate from your rate schedule.
Compliance tracking
Track staff credential due dates and overdue items, keep PBSP review dates visible, and export an Averifi audit packet for staff records.
Scheduling
Publish the week when it's ready. Staff see their own schedule on their phone and can claim open shifts, with admin approval.
Guardian portal
Guardians read the current plan and sign forms online. Your agency controls who gets access.
Also included: eMAR. Medication administration records in the same connected record.
For guardians
Where do your guardians get their information?
If the answer is phone calls, printed plans, and trips to your office, there's an easier way.
- The current plans, in one place. Guardians see the person's current PCSP and PBSP, including any restrictions.
- Sign forms online. Guardians review and e-sign without a trip or a phone call to your office.
- Your agency controls access. You invite the legal guardian, separately for each person you support.
- No password to forget. Guardians sign in with a link sent to their email.
Switch on your schedule.
Start with documentation. We handle the data migration, and you pick when billing cuts over. Month-to-month terms are available.
Your data stays yours.
We won't use it for our own agencies or share it with them, and if you ever leave, we'll export it for you.
Built by the people who need it
We didn't read about IDD compliance. We live it.
Lumavent was founded by people who own and lead Kansas HCBS/IDD agencies. We built it for our own agencies first, and our teams use it every day. We know the difference between a Progress Note and a Service Note, what a KDADS survey covers, and what an MCO claims audit checks.
"Agency after agency I've talked to in Kansas tells some version of the same story: documentation lives in one system, billing lives in another, and one person on staff is the only one who knows how they're supposed to line up. We built Lumavent to bring those together."
"We built it because we needed a system that fit the work: one where staff document once, during the shift, and get back to what matters most, which is the people we serve."
Internal tooling built inside an active Kansas HCBS/IDD agency
Documentation, compliance tracking, and billing built out as one platform
Running at two agencies its founders own. Launched at InterHab's Power Up! and now live for Kansas agencies
Pricing
Per person supported. Per month. No surprises.
Built for agencies, not enterprise contracts. You pay per person supported, not per staff login, so every DSP, supervisor, and biller is included. Month-to-month terms are available, and data migration is included.
Residential & Day Supports
For agencies providing Residential Services and Day Supports
Documentation, scheduling, eMAR, compliance tracking, and billing.
Ask for pricing →Case Management
For agencies providing Targeted Case Management
Case management documentation, compliance tracking, and billing.
Ask for pricing →Launch offer
For agencies that sign before January 1, 2027
50% off your first year, and your price locked for 24 months when you sign.
Lumavent Financial is the lender. Lumavent customers can apply for advances against submitted claims; every advance is subject to Lumavent Financial's underwriting and approval and is full recourse to the agency. It's optional and separate from the platform subscription, and customers can opt out of financing marketing at any time.
Questions
What people ask us.
Where are you based?
Kansas. Lumavent's founders own and run two Kansas HCBS/IDD agencies, and Lumavent was built inside them, around KanCare and KDADS requirements. Both agencies run on it today.
Who is Lumavent for?
Kansas HCBS/IDD agencies providing Residential Services, Day Supports, or Targeted Case Management, including smaller agencies without a dedicated billing team.
How is it priced?
Per person supported, per month. Staff logins are unlimited, so you don't pay per DSP or supervisor. Month-to-month terms are available, and agencies that sign an agreement get their price locked for 24 months. Data migration is included. Ask us for pricing for your service mix.
Do we have to switch everything at once?
No. Start with documentation, and you choose when billing cuts over.
Can guardians see information?
Yes, through the guardian portal. Your agency invites the legal guardian, separately for each person you support. Guardians read the current plan and sign forms online.
What happens to our data if we leave?
It's yours. We won't use it for our own agencies or share it with them, and if you ever leave, we'll export it for you.
Can the demo focus on our services?
Yes. Demos are scheduled and built around your services, using sample data.
Request a demo
See how Lumavent fits your services.
Tell us about your services, and we'll contact you to arrange a walkthrough using sample data.
Have a question? Send us a note.